Filtering and Sorting with OpenRefine
Last updated on 2023-06-12 | Edit this page
- How can we select only a subset of our data to work with?
- How can we sort our data?
- Filter to a subset of rows by text filter or include/exclude.
- Sort table by a column.
- Sort by multiple columns.
There are many entries in our data table. We can filter it to work on a subset of the data in the list for the next set of operations. Please ensure you perform this step to save time during the class.
- Click the down arrow next to
Text filter. A
respondent_roof_typefacet will appear on the left margin.
- Type in
mabatand press return. There are 58 matching rows of the original 131 rows (and these rows are selected for the subsequent steps).
- At the top, change the view to
rows. This way you will see most of the matching rows.
- Answer these questions:
- What roof types are selected by this procedure?
- How would you restrict this to only one of the roof types?
Text faceton the
respondent_roof_typecolumn after filtering. This will show that two names match your filter criteria. They are
- To restrict to only one of these two roof types, you could include more letters in your filter.
In addition to the simple text filtering we used above, another way
to narrow our filter is to
exclude entries in a facet. You will see the
exclude options if you hover over
the name in the facet window.
If you still have your facet for
you can use it, or use drop-down menu >
Text facet to create a new facet. Only the entries with
names that agree with your
Text filter will be included in
Faceting and filtering look very similar. A good distinction is that faceting gives you an overview description of all of the data that is currently selected, while filtering allows you to select a subset of your data for analysis.
- In the facet (left margin), click on one of the names, such as
mabatisloping. Notice that when you click on the name, or hover over it, there are entries to the right for
include. This will explicitly include this roof type, and exclude others that are not explicitly included. Notice that the option now changes to
excludeon the other roof type and notice how the two entries appear and disappear from the table.
Remove the filter before moving on so that you again have the full dataset of 131 records.
You can sort the data by a column by using the drop-down menu in that
column. There you can sort by
FALSE values). You can also specify what order to put
Errors in the sorted results.
If this is your first time sorting this table, then the drop-down
menu for the selected column shows
Sort.... Select what you
would like to sort by (such as
numbers). Additional options
will then appear for you to fine-tune your sorting.
gps_Altitude column, select
numbers and select
smallest first. The
first few values are all 0. The altitudes are more likely ‘missing’ than
incorrect. The survey is delivered by Smartphone with the gps
information added automatically by the app. The lack of an altitude
value suggests that the smartphone was unable to provide it and it
defaulted to 0.
If you try to re-sort a column that you have already used, the
drop-down menu changes slightly, to >
Sort without the
..., to remind you that you have already used this column.
It will give you additional options:
Sort...- This option enables you to modify your original sort.
Reverse- This option allows you to reverse the order of the sort.
Remove sort- This option allows you to undo your sort.
You can sort by multiple columns by performing sort on additional
columns. The sort will depend on the order in which you select columns
to sort. To restart the sorting process with a particular column, check
sort by this column alone box in the
If you go back to one of the already sorted columns and select >
Remove sort, that column is removed
from your multiple sort. If it is the only column sorted, then data
reverts to its original order.
We discovered in an earlier lesson that the value for one of the
village entries was given as 49. This is clearly wrong. By
looking at the GPS coordinates for the entries of the other villages can
we decide what village the data in that column was collected from?
- Sort on
gps_Latitudeas a number with the smallest first.
- Add a sort on
gps_Longitudeas a number with the smallest first.
- Using the drop down arrow on the
Move column to end. This will allow you to compare village names with GPS coordinates.
- Scroll through the entries until you find village
49. Can you tell from it’s GPS coordinates which village it belong to?
- Now sort only by
interview_dateas date. Move the
villagecolumn to the start of the table. Does the row where village is
49group with one particular village? Is it the same village as when comparing GPS coordinates?
The interview data for that row is in a small cluster of Chirodzo interviews when sorting by GPS coordinates. When sorting by interview date, it is also with Chirodzo interviews. In fact, only Chirodzo had interviews conducted on that date.
Perform a text facet on the
village column and change
49 to the village name that was determined in the previous
exercise. You should now have only three village names.